Guests: Leslie Porter

Opening Announcements – Randy Livingston - Gave a viewpoint of the 5 year review of the emergency childcare providers

Treasurer's Report - Jean Mason

Crossroads Conference - Lili Schwartz: Comments and suggestions for next year - Lili Schwartz provided an overview on how things went and showed a slide show of the event. The webpage has been set up but still under construction.

Leslie Porter, Liaison - Human Resources Update

E-verify update: As part of the employee sanction law. Database is integrated with SS and homeland security. Confirmations are pretty immediate. Been contacted by national members wanting to know how we are dealing with these verifications. 1st state to require it for all employers to conduct. Daily Star 3/30/08 did an article that found less than 20% of employers are complying and using the system and no apparent sanctions other than no fault of hiring illegal aliens. Some states forbid the use of the system. Timing is a big issue and depends on the start date according to Homeland Security within 3 days of the start date not offered date. Systems control in charge of this and have done training on the system. Cumbersome as it adds another level onto the system, causes people to get their I9s (payroll form) done earlier. So far there has been no peak dates so things have been managed but with the beginning of the semester, etc there may be timing problems. HR on-boarding of new employees is being looking into. Assignments of EID earlier in the process would also help and a working team is looking into earlier creation. It looks to be figured out before July 1^st. Department orientation toolkit being worked on as well to help new departments familiarize new employees in university culture and resources. Systems control can assist with questions.

Denial of vacation time to the point that the person loses their vacation every year. Refer them to an employee advisor. Ombuds is an alternative resource for reviewing the trouble. HR doesn’t advocate for the employee, rather they give them the options and how to manage the situation. Empower the employee to manage their work environments to their best advantage.

Getting to Know U Newsletter - HR newsletter covering topics of interest to employees and available online. There may be a blog for more timely issues in te future.

Retirement information HR suggests starting with training on what you need to retire 5 years out of your actual retirement. Helps employees define what their needs as far as deferred plans. Provide assistance in getting money plan for financial management

Oracle/People soft implementation - working with systems control and will raise the training needed by departments and will roll out the first models in Fall 2010 replacing PSOS, payroll and financial the bring in students after. Doing gap analysis as it has a lot of functionality. Large project team working on this. ABOR wants us to go with People soft for integration with all 3 universities. Getting users involved. Trying to demo the talent piece.

Meeting adjourned at 4:15 pm

Respectfully Submitted by Grace Aranda