Meeting was held in Room 205 at the Alumni Bldg.  Executive Vice President of SAC, Carolyn Eaton, presided at the meeting, and Secretary Grace Aranda took the minutes.

Present: Grace Aranda, Lauren Bivona, Cori Cashen, Lupita Cruz, Carolyn Eaton, Barbara Foster, Kevin Law, Randy Livingston, Jean Mason, Debbie Miller, Russell Robinson, Lilian Schwartz, Ruth Szabo, Claire Tapia

Excused: Eva Gonzales, Kathi Hart, Marcy Remington

Absent: Lupe Jacobo, Mike Millard, Ana Rodriguez

Guests: Anila DeHart and Angelica Reiss (HR Employee & Career Advising)

I. Opening Announcements - Executive VP Carolyn Eaton called the meeting to order as President Eva Gonzales is ill and unable to attend. She thanked the council members for taking the time to attend and introduced our guest speakers

II. Guest Speakers: Anila DeHart and Angelica Reiss - HR Employee & Career Advising - with The Value of Connections: Networking as a Career Strategy

Staff felt isolated and asked about how to get connected. Get involved and get out and meet people. Join committees, go to conferences, communicate, share information and resources. One of the great parts of networking is it makes your work so much easier since through your contacts you can have easy access to those in the know. Face your fears and the more you do it the more comfortable you will feel...once you get some friendly folks in your circle it will be easier to expand it. Join your organizations strategically...don’t stretch yourself too thin or you wont be effective. It is through networks that people learn, create and energize one another and opens channels to new opportunities. Stay connected remember to listen to people and continue those connections. First workshop is May 10^th at USB. SAC, APAC or these kinds of organizations can easily help folks expand their network.

III. Treasurer's Report - Jean Mason reported SAC has $2000 in regular SAC funds with encumbrances for supervisors breakfast. There was a small loss showing from the conference. We now have a P card +

IV. Committee Reports -

Standing:

1. Tri-University Classified Staff Executive Board - Carolyn Eaton - ASU cancelled the April meeting. To be rescheduled but no known date.

2. Communications - Cori Cashen - Committee is working on June newsletter to include: Life & Work piece, Awards event review from winners viewpoint, On Our Own Time Staff Art Exhibit, recent spirit award profiles, Blue Star mothers piece and Supervisors breakfast. Anything else to add contact Cori.

3. Emily Krauz Staff Endowment Fund - Barbara Foster - Committee met and chose winners, EK webpages have been updated. The scholarship form will soon be revised.

4. Employee Recognition - Grace Aranda - Great program and was appreciated by Dr Shelton for his first time there.

5. Human Resources - Jean - no meeting, Increase distribution is made policy presented by Linda at last SAC meeting to be reviewed but no response as yet.

6. Legislative - Carolyn - Council discussed the pay increase proposals at the Legislature. The House passed a 2.5% across the board, but the UA is supporting a 3.5% as merit. The group in general felt that until the inequities in the performance review system are in order that we should support an across the board increase.

7. Membership/Liaisons - Lauren - Barbara has recruited her own replacement and she will volunteer and remain on the membership committee.

8. Activities - Lili Schwartz/Barb Foster - planning for supervisors breakfast is coming along. Barb reported that the next KUAT pledge drive is being scheduled for Saturday, June 16. We need 5 volunteers for 8:30-noon. Randy getting refreshments and getting receipt to Jean.

9. Crossroads Conference - Lili Schwartz/Barb Foster - Meeting coming up to review conference which went well though it apparently lost money.

10. UA South - Russ Robinson - Recent setback of the sudden death of treasurer. Their website is up and has been linked to SAC. Hosted 2^nd event: Relay for life

University Committees

1. Appointed Professionals Advisory Council (APAC) - no report

2. Campus Advisory Council (CAC) - Grace reported that Eva attended the last meeting in my absence and took some staff comments

3. Campus Emergency Response Team Committee (CERT) - Jean Mason - no meeting

4. Campus Recreation Advisory Council 2007-2008 (CRAC) - no report

5. Commission on the Status of Women (CSW) - Intersections conference being planned for the fall, held daughters on campus event last weekend and it was well attended and enjoyed

6. Diversity Coalition - no report

7. Faculty Senate - no report

8. Gateway Strategic Alliance - no report

9. Millennium Project Action Committee (MPAC) - Jean Mason - report together meeting with Shelton

10. Naming Committee - Lauren Bivona - they had their first meeting, something unusual donated in name of Pharmacy dean and changed to the Bootman Center for Health Outcomes and PharmacoEconomic Research

11. Life and Work Connections - Grace Aranda - no meeting

12. Parking and Transportation Advisory Board - Barb Foster - no meeting

13. Shared Governance - no report

14. Strategic Planning Budget Advisory Committee (SPBAC) - no report though Ana is good about distributing electronic reports to the council

15. S.U. Advisory Board - no report - Lupita has been forwarding reports via email to the council as she gets them

16. University Compensation Advisory Team (UCAT) - no report

17. UA Retiree Organization - Laure Bivona reported they had a luncheon on saturday at country club with speaker

18. University Hearing Board - Randy Livingston - no meeting

19. UA Cares Steering Committee - Eva Gonzales - no report

Sub-committees

Faculty Senate task force on childcare - no report

V. Nomination of New Officers

The executive board has been hard at work trying to get nominations together for June election of new officers. Time constraints seem to be a factor. Anyone wanting to nominate someone needs to get them in to Eva by May 28th.

President: Randy Livingston, waiting for a reply from FM Administration; Lili Schwartz, difficult for EEB to have 2 officers away from the office

Executive Vice President: Kevin Law (sort of training for the President Position) concerned about the time required

Administrative Vice President: Lupe Jacobo (has agreed to run for this position)

Recording Secretary: Grade Aranda (has agreed to run for this position)

Corresponding Secretary (delete this position and replace with Parliamentarian/Historian)

Treasurer: Jean Mason (has agreed to run for this position)

Proposed new position: Parliamentarian/Historian: Ana Rodriguez (have not spoken with her about this yet)

VI. Review of the Constitution and Bylaws -

The issue was raised recently about the need to change our bylaws to update our executive board. We have not had a corresponding secretary in a number of years and the suggestion has been made to replace this position with a parliamentarian/historian. The benefit of doing so would be to have someone versed in the appropriate procedures for running meetings, voting, maintain protocols, etc. Discussion was good.

We have had some trouble getting nominees willing to run for president due to the time involved. One suggestion was to change the Exec VP office to a President elect position to allow for more delegation and allow someone to prepare to become president. Lauren mentioned that in the SBS SAC they have co-presidents/chairs. The duties are split amongst the 2 persons and it seems to work. Lauren is going to get the SBS SAC bylaws to Grace, so that we can take a look at the language. We had good discussion on the importance of the President position and duties involved as well as the delegation of duties within the council.

Submitted by Lauren Bivona: I spoke with one of the Co-Chairs who said she doesn't think they have their new policy written up in the Bylaws. However, the way it works is they have 3 Co-Chairs. 1 Chair rotates off each year. The term of office is 3 years. After the 1st year, new members get an opportunity to reconsider the responsibilities of the job and if it interfered with their jobs. So far it has not. They split duties between them. One suggestion could be to have the current President stays on for another year to do some of the duties while a new co-president learns the ropes from the current President, together on the job. Then the next year the president who has been in the job for 2 years rotates off and another co-president comes on board. That way there is always someone to share duties with, sometimes together, sometimes as a backup. Or we could elect two new presidents with the option of one of them to rotate off in a year and another come on board. Or we could even do three co-presidents like the SBS SAC does, with a three-year term.

If any officers position requires it to be a member of a specific committee council it should be stated as such in the duties section of the Bylaws.

Please review the constitution and bylaws for changes, etc

VI. New business

Debbie Miller reported that she has started the AZ chapter of Blue Star mothers of America which is a support organization for moms of deployed soldiers. As their first project they will be collecting donations to send care packages to various units in Iraq and Afghanistan. She will be collecting items at future SAC meetings. She will send Grace information to be distributed on the website and listserv.

Randy Livingston asked if we had considered some sort of outreach to the SAC at VA Tech. Exec board will look into this.

Meeting adjourned at 5:05 p.m.